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The Event Planning Process

Planning an event?

There’s plenty to think about: What do you hope to achieve? How can you get the best value for money? Will it resonate with those attending? How can you ensure everyone behaves? And how on Earth will you find time to organise everything! Life is much easier with an event manager.

At Event Partners, we take pride in our 4 step event planning process to ensure our event planning process goes beyond just managing event logistics, because we strategically link and synchronise every detail to your bottom-line goals for the event.

Step 1: Discovery 

We explore what your needs and objectives for this event are and combine this with the envisioned budget. From here we extrapolate the event parameters (date, time, location, etc.)  that will best achieve your stated goals. From here we can begin establishing a strategic plan and budget, aimed to achieve your event’s purpose while effectively mitigating costs as well as risks.

Step 2: Translation & Planning

We then translate a vision into specific tasks & budget markers. In this phase, we establish and confirm all the event logistics and elements. Event elements includes vendors, venue, menu, attendees, theme and style, budget, cost parameters, payments, entertainment, and speakers.

Step 3: Execution 

At the event itself, Event Partners staff will be on hand to make sure the event comes off smoothly. This leaves you to focus on the event and your guests.

Because every effort has been focused on bringing about your desired outcome from the event—be it fundraising, market awareness or just a good time for your guests—we make sure that you can see this unfolding.

Step 4: Evaluation

Our work isn’t done once the event is over.

Now it comes time to evaluate and make sure you gained a return on your investment. We will prepare a report of how goals are met, set and measured.IMG_1592

  • Event Summary
  • Successes & Lessons Learned
  • Attendees Feedback & Impact
  • Audience Engagement Successes
  • Audience Acquisition Metrics
  • Budget Analysis
  • Report of Cost Expenditures
  • Vendor and venue analysis
  • Measure return on investment
  • Detailed suggestions for future event plans